Proposed Constitution of the International Society for Geomorphometry (9/5/2021)
The optional portions require that we pursue non-profit status which requires that we have a budget, a permanent address, and that non-profit status in one country assists in planning meetings elsewhere.
Article I. NAME
The name of this association is: International Society for Geomorphometry (ISG). (optional: ISG is a nonprofit corporation chartered under the laws of the State of Maryland in the United States of America).
ARTICLE II. PURPOSE
ISG is an international association of researchers, developers, students and other experts dedicated to the free exchange of data, tools, knowledge and opinions about all aspects of digital terrain modeling and analysis, from data collection to applications.
ARTICLE III. MEMBERS
The membership of the ISG is divided into three (3) categories: members emeriti, regular members, and student members. All members, regardless of status, have full and equal voting rights.
ARTICLE IV. OFFICERS & COUNCIL
The elected officers of the ISG shall be the president, and the vice-president (optional: and the treasurer). The elected officers may appoint additional officers as stipulated in the bylaws.
The ISG Council shall be composed of the elected, and at least two (2) additional members (i.e., the councilors) elected by the Membership. All membership types should be represented. Officers and councilors will be elected at the regular meetings of the ISG and serve until the next regular meeting.
The regular business meeting will occur at each international conference organized by the society. A protocol signed by the meeting chairperson and the councilors should report on the decisions.
During the voting for the ISG council the oldest member has the rights and obligations of a chairperson during the election procedure. If the oldest runs for a position, the second oldest member will serve as the chairperson.
ARTICLE V. TAX-EXEMPT STATUS
The affairs of the ISG shall always be managed in such a way as to preserve and safeguard its tax-exempt status.
ARTICLE VI. BYLAWS
Bylaws not inconsistent with this Constitution (optional: or with the Certificate of Incorporation) shall be adopted at the time of the adoption of this Constitution and may be amended as therein provided.
ARTICLE VII. AMENDMENTS
Amendments to this Constitution shall be proposed and posted on the ISG website no less than sixty (60) days before a regular meeting of the ISG. These need to be accepted by a majority vote of the members present in person or by proxy at that meeting.
Proposed Bylaws of the International Society for Geomorphometry
Article I PURPOSE
The Society is organized, and shall at all times be operated exclusively for charitable, educational and scientific purposes (optional: within the meaning of Section 501(c)(3) of the Internal Revenue Code of the United States of America, as amended,) for the purpose of the promotion of the science of geomorphometry by the issuance of scholarly publications, the holding of meetings, the provision of assistance to research, and other appropriate means.
Article II. MEMBERS
The membership of the ISG is divided into three (3) categories: member emeriti, regular members, and student members. All members, regardless of status, have full and equal voting rights.
The council, composed of the president, vice-president, (optional: treasurer,) and two (2) additional members elected by the Membership, may award member emeritus status to selected members.
Student members must be enrolled in full time study at a college or university. Post-docs are considered regular members.
Article III. PROFESSIONAL and ETHICAL CONDUCT
All members pledge to uphold professional and ethical standards of conduct. Failure to live up to ethical standards can result in the ISG Council terminating membership, resulting in the loss of voting and participating rights at the ISG meetings and conferences. These codes of conduct will be established and voted at the next regular meeting after approval of the bylaws.
Article IV. OFFICERS
The President shall preside all the meetings of the ISG and the Council. She or he shall represent the ISG at all appropriate occasions.
The Vice-President shall have and assume the powers and duties of the President in the event of the absence or disability of the President. The Vice-President shall perform such other duties as may be delegated to her/him from time to time by the Council.
- (Optional: Treasurer
The Treasurer, under the direction of the Council, shall collect and disburse all funds of the ISG. The Treasurer shall submit an annual report to the Council).
The other elected councilors shall assist the other officers in running the ISG. Two councilors shall also audit the annual report of the treasurer.
As required, the Council can appoint other officers to help run the ISG’s business.
Article V. AD HOC COMMITTEES
Ad hoc committees may be appointed by the Council for special tasks as circumstances warrant. An ad hoc committee shall limit its activities to the accomplishment of the task for which it was appointed, and shall have no power to act except as specifically conferred by action of the Council. Upon completion of the task for which appointed, such ad hoc committee shall stand discharged. Groups in charge of organizing and running a future meeting, working group or conference could be considered ad hoc committees (cf. Article VIII). The creation of ad hoc committees shall be announced on the ISG website and on the ISG mailing list. Ad hoc committees shall produce an annual report on their activities, which shall be published on the ISG website.
Article VI. COMMITTEE PARTICIPATION
Any member of the council or a committee may participate in a meeting by means of telephone, videoconference, or similar communications allowing all persons participating in the meeting to hear each other at the same time, and to participate in all matters before the committee, including, without limitation, the ability to propose, object to, and vote upon a specific action to be taken by the committee.
Article VII. Quorum
Quorum is required to conduct any business. Quorum will be reached if at least 30 people attending the business meeting in person/ by delegation/ remote participation at a particular international conference organized by the ISG are present.
Article VIII. International Conferences
The ISG council will designate an ad hoc committee to host each international conference. (optional: Any residual funds after the conference will be transferred to the Treasurer of the ISG. Ad hoc committee can apply to the ISG for grants for the organization of conferences.)
Article IX. Awards
The Council will establish criteria and selection procedures for the ISG’s awards, which include I) a Lifetime Achievement Award, II) an award for exceptional paper in the field of geomorphometry, III) a best presentation award and IV) a best student presentation award. The Lifetime Achievement Award will be attributed irregularly, and the other awards will be given at each international conference. Voting for the first two should be based on an online proposal and voting systems including all members of the ISG. Voting for the latter two should be based on members attending the conference at which they are awarded.
Article X. AMENDMENTS TO THE BYLAWS
Amendments to the Bylaws may be made by a majority vote of the Councilors and communicated to members of the ISG immediately unless they have large impacts. In such cases an online voting needs to be organized. Every such amendment may be repealed by a majority of the voting membership at the next regular business meeting of the ISG.